One supply chain and warehouse platform for 10 global locations, replacing a legacy ERP
A global furnished-apartment rental operator built a mission-critical supply chain and warehouse management system on Airtable, orchestrating purchase, transfer, and sales orders across 10 warehouse locations and more than 200,000 records for roughly 70 to 75 users and external logistics partners.
The challenge
Running supply chain and warehouse operations across 10 global locations requires coordinating procurement, inventory movements, and order fulfillment without losing visibility. Fragmented legacy systems made that coordination manual, error-prone, and slow, especially as record volumes grew beyond what those systems handled well.
Warehouse staff lacked real-time stock data, on-device error alerts during scanning, and granular access controls for external logistics partners. Line-item creation depended on complex scripts, and handoffs between procurement, warehouses, and logistics teams frequently broke down with no consolidated audit trail.
What they built
The team replaced the legacy ERP with Airtable as the consolidated supply chain and warehouse management system, covering purchase order creation and receiving, transfer order routing across warehouse locations, and sales order intake through to packing list generation. Warehouse staff use dedicated barcode scanning devices to confirm stock, log bin movements, and receive on-screen alerts for scanning errors.
External logistics partners access order processing through granular field-level permission controls, and Slack notifications keep relevant teams informed without requiring them to log in. The system manages approximately 200,000 records and more than 20,000 products, aligning with warehouse management industry practices while allowing bulk updates and line-item status tracking at scale.
The outcome
Procurement, warehouse, and logistics teams now share a single source of truth for every order, from creation through fulfillment. Real-time inventory accuracy and automated quantity updates eliminated the manual reconciliation that previously caused stock discrepancies and delayed order completion.
End-to-end order visibility from intake to completion reduced dropped handoffs to zero, and the platform's alignment with warehouse management industry practices means operational workflows are standardized across all 10 locations.
Inside the solution
Global Supply Chain and Warehouse Operations System
Supply Chain and Inventory Management
Operations
- Purchase order creation and receiving with product validation
- Transfer order routing across multi-warehouse locations
- Sales order intake to packing list generation
- Warehouse barcode scanning, stock confirmation, and bin movements
- Line-item status tracking and bulk updates
- External logistics partner order processing
- On-screen alerts for scanning errors
- Manual coordination across procurement, warehouses, and logistics
- Replacing fragmented legacy systems with a consolidated platform
- Performance degradation and automation delays with large datasets
- Lack of granular field permissions for external logistics partners
- Missing on-device error alerts for warehouse staff
- Consolidated source of truth for global supply chain
- Replaced legacy ERP and aligned with warehouse management industry practices
- End-to-end visibility from order creation to completion
- Real-time inventory accuracy and automated quantity updates
- Eliminated dropped handoffs between teams
- Supply Chain
- Warehouse Operations
- IT
- Business Operations
- Logistics
- Procurement
- Internal product catalog systems
- Dedicated barcode scanning devices
- Slack notifications
- CSV uploads
- Data warehouse connector
Global supply chain and warehouse operations system
Run purchase, transfer, and sales orders for a global warehouse network from one base, with a shared product catalog and location records so every line item, bin movement, and barcode scan rolls up into the same real-time inventory picture. Automations open validation lines on new orders, advance order status as lines are received, and route on-screen scan errors and a weekly digest to your operations inbox, while AI fields draft receiving briefs, transfer routing notes, packing list summaries, and scan-alert triage.
How the supply chain and warehouse system works
Consolidate order types in one base
Configure product validation at order creation
Enable barcode scanning and bin movement logging
Route transfer orders across warehouse locations
Set granular permissions for logistics partners
Generate packing lists and send status notifications
FAQ
Frequently asked questions
Yes. Airtable has replaced legacy ERP systems for operators managing purchase, transfer, and sales orders across multiple warehouse locations. The platform supports barcode scanning integrations, field-level permissions, bulk updates, and automation at the scale of 200,000-plus records.
Airtable integrates with dedicated barcode scanning devices through scripting and automation. Scans update stock confirmation records in real time and can trigger on-screen alerts when a scan does not match an expected product or bin location.
Airtable's field-level permission controls let you restrict which fields a logistics partner can see and edit. Partners access only the order and status fields relevant to their work, while pricing, internal inventory counts, and procurement data remain hidden.
Transfer order records carry source and destination location references. When a transfer is confirmed, automation updates inventory counts at both locations and notifies the relevant warehouse teams, keeping the consolidated inventory view accurate without manual reconciliation.
At 200,000-plus records the team uses scripting optimizations, selective automation triggers, and planned data warehouse integrations to manage query performance. Bulk update tooling lets warehouse users process large batches without triggering per-record automation overhead.