Airtable vs. Asana

Both Airtable and Asana offer a free plan. While Asana's paid plans look cheaper—starting at $10.99/user/month versus Airtable's $20/user/month at the entry tier—Asana charges for nearly all collaborators including commenters, whereas Airtable includes unlimited read-only users, form submissions, and share links at no charge. This creates a hidden cost trap: if you need 10 active project managers plus 20 stakeholders to view dashboards and provide feedback, that's 30 paid Asana seats versus just 10 paid Airtable seats, potentially doubling your annual costs.

Airtable is also more scalable, which means you can avoid switching costs as you grow and seamlessly add new use cases later.

Explore Airtable’s pricing packages.

Compared to project management platforms like Asana, Trello, and Monday.com, Airtable offers more advanced features that connect your projects to actual business data and adapt to how different teams work. While Asana is great for straightforward project management with rigid PM best practices, Airtable gives you a flexible platform that links work to customers, products, and company OKRs while automating across your entire tech stack. Choose Asana for simple task coordination; use Airtable when you want strategic context, customization, and a single source of truth that scales beyond basic project management.

Airtable’s project management features beat Asana because they go beyond task management—providing a strategic operations platform. You can connect your projects to actual business data like customers, products, and facilities, giving you context-rich decision-making instead of just status updates. Plus, Airtable's automations extend across your entire tech stack and adapt to how any team actually works.

While Asana excels at daily task coordination, using two separate tools means double the admin overhead. Airtable delivers everything Asana does for project management—assignments, real-time notifications, due dates, Gantt charts, timeline views, Kanban boards—plus it connects those tasks to your actual business context like customer data, budgets, and strategic initiatives all-in-one, AI-powered platform.

Yes, Airtable integrates with Slack, Microsoft Excel, and Asana. It also integrates with development tools like Jira, CRMs like Salesforce, and Google Drive.

Explore our full list of integrations in-depth.

Both Asana and Airtable are user-friendly and do not have a steep learning curve for new users.