Introducing a new permission level and more options for securing your share links
Today, we're introducing some new features that will give teams greater control over who can access the information in their Airtable bases and how collaborators can interact with that information: commenter permissions, password-restricted share links, and email domain-restricted share links.
Airtable offers several different permission levels for different collaborators, and today we're offering a new permission level: commenter. Commenters can comment on records in the bases to which they have access, but they cannot modify any of the base's records, fields, or tables. Now, you can have collaborators participate in the conversation without worrying that they might accidentally delete critical fields or change your carefully configured views.
What's more, if you're part of a workspace on a Pro plan, your commenters can create their own personal views, enabling them to focus on just the records that matter most for them—without interfering with anyone else's views. This way, when it's time to review a batch of proposals, a busy editor or client can pull up their personal view, filtered to only show the records that need their approval, and comment on what needs changing.
Commenters on Pro plan workspaces can make their own filtered personal views.
Airtable's share links already use randomly generated obscure URLs, but if you're worried about your links falling into the wrong hands or getting accidentally exposed by a collaborator, our Pro plan offers two new options for additional peace of mind: password and email domain restrictions. Use one or both to give your share links that extra layer of protection.
If you're working with clients or even just a small team within your company, you can restrict access to your share links by locking them with a password. Password-restricted share links are inaccessible unless the person who wants to view the content has both the randomly generated URL and the password. Like Airtable's regular share links, password-restricted share links don't require the viewer to have an Airtable account, making them perfect for sharing sensitive information with external clients.
If you want to ensure that no one from outside your company can see what's in your share links, you can restrict access to your share links by email domain. Email domain-restricted share links are inaccessible unless the person who wants to view the content has both the randomly generated URL and is logged into an Airtable account using a verified email address from the specified email domain. Unlike Airtable's regular and password-restricted share links, anyone who wants to look at an email domain-restricted share link needs to have an Airtable account—making it even more difficult for prying eyes to stumble upon your secrets.
Restricting access to certain information and functionalities is an important part of healthy team collaboration: with the right permissions and careful usage of share links, you can ensure that every person you're working with—on and off your team—sees only what they need to see. Take advantage of these new features to secure your information and enhance your team's collaboration today.
(Commenter permissions are available on all Airtable plans; personal views and restricted share links are only available on Pro and Enterprise Airtable plans. Not a Pro user? It's never too late to upgrade—and Pro plans come with even more premium features than those listed above. Check out our pricing page for more details.)
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