Automate your work

Looking for ways to optimize your workflow? Start by asking: “What can I automate?”

Automating manual, repetitive work will save you and your team time—so you can focus on the bigger picture.

In Airtable, you can use three different techniques to automate your work: 

  • You can use the automations in Airtable to create powerful, logic-based workflows, all built on top of the data in your base. 

  • Try computed fields to automatically track when a record was created or updated. 

  • Take advantage of formulas in Airtable to build custom calculated outputs based on other fields in your table.

Let’s dig in.

1. Save time with automations 

Airtable’s automations are based around a simple but powerful trigger-and-action model. 

Once a “trigger” occurs, an “action” follows. Any time you find yourself doing the same task every time something specific happens—like sending an email when you complete a review, posting a Slack message when a project status changes, or creating new records on the same day of the week—that's a perfect candidate for automation.


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Explore step 1 here

2. Learn when (and how) to use computed fields 

Computed fields are a set of field types that automatically update based on conditions you set—allowing you to easily reference the latest information from linked records, create custom calculations, and more. 

Computed fields can be used to keep track of the whos, whats, and whens of an updated record, creating a digital “paper trail” for future reference.


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Explore step 2 here

3. Write your first formula 

Formula fields are a powerful analytical tool that anyone can use to better understand their data. 

Formulas can save you time and effort for all manner of regular tasks, whether you’re tracking metrics, a quarterly budget, or key project dates. 


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Explore step 3 here

4. Explore what’s possible with formulas

Now that you're familiar with some of the simple operators (think mathematical symbols like + or *), it’s time to level up your formula game. 

The formula field supports 98 different commands. In this step we'll explore more advanced calculations, like functions and logical operators. 

For example: text operators let you combine the text from multiple fields into a single text string; logical operators allow you to to compare field values, and auto-generate a status; and a date and time function can figure out the time between multiple date values.


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Explore step 4 here


About the author

AirtableOur mission is to democratize software creation by giving everyone the power to create—and not just use—the tools they work with every day. Learn more at https://www.airtable.com/product.

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